Registration
Register Online
Download a Registration Form (PDF)
Register By Fax
To register by fax, payment must be made by credit card. Complete the registration form and include your VISA or MasterCard information and fax the form to ExpoTrac at (401) 765-6677. To avoid duplicate charges and registrations do not mail your form after faxing it. Due to the high volume of faxes received, ExpoTrac is unable to confirm fax receipt. Registration confirmations will be sent approximately two weeks after receipt of complete registration form. Confirmations will be sent via email to registrants providing an email address and via US Mail to all others. For changes and cancellations, or questions regarding your registration, please send an email to , or fax (401) 765-6677. Early registration cut off date is February 17 2012. Neither the Academy nor ExpoTrac are responsible for faxes not received due to mechanical failure or circumstances beyond our control.
Register By Mail
To register by mail complete the Registration Form and mail with your payment to:
The Academy c/o ExpoTrac
PO Box 1280
Woonsocket, RI 02895
Payment must be made by check, money order or credit card (VISA and MasterCard only). Registrations will not be processed without payment. Questions? Please call the Academy at 202-380-3663 or email .
Registration and Tickets
Everyone, including exhibitors, must complete a registration form. Badges and event tickets will be distributed on-site. To avoid the early Wednesday morning rush, you may register and pick up your meeting packet on Tuesday, March 20 from 3:00 - 5:00 pm
Press
Press registration is open only to editorial staff (credentials required) and admits the holder to the Exhibit Hall during exposition hours only. Individuals must pick up their badges on-site. Press passes will not be issued for sales, marketing or advertising personnel. There is a limit of two press passes per publication.
Policies and Payment
Cancellation Policy
All cancellations must be submitted in writing. Any cancellations made before February 17, 2012 are subject to an administrative processing fee of $100. After February 17, 2012 cancellation requests will be forwarded to the conference committee to determine if any refund will be granted. If a refund is approved a minimum $100 administrative fee will be charged. Refunds for optional functions will not be made after February 17.
In the event that the Academy is forced to cancel the meeting refunds would be limited to not more than registration fees.
Registration fees paid to The Academy may be deductible for federal income tax purposes as ordinary and necessary business expenses. Please consult your tax advisor for assistance in specific situations.
Registration Category Descriptions
FULL CONFERENCE: Full Conference includes all meeting materials, Journal of Proceedings, lunches, continental breakfast, and the Welcome Reception. Students, Residents and Candidates who are attending the meeting for credits must register in the appropriate category for their credential and will not receive credits when registered as Student/Resident/Candidate attendees.
EXHIBITORS: Each table or booth includes two exhibitor badges (a value of $250 each) with the option to purchase up to two additional exhibitor badges for $250 each. One of the badges you receive with each table or booth will be a full conference registration allowing the attendee to receive MCE credits. The individual receiving this badge must be a full-time employee of the exhibiting company. Other badges may be upgraded to full conference registration with the payment of an additional fee. For example, if the exhibitor badge is valued at $250 and the member registration is $525, payment of the $275 difference entitles your full-time employee to earn MCE credits.
SPOUSE OR CHILD: Spouses and children of registered attendees must complete a registration form if they wish to attend sessions or visit the Exhibit Hall. No registration is required to attend optional functions. Registered individuals may purchase tickets for guests, spouses, or family members. Children 10 & under are free; 11-18 pay $125; over 18 must pay the full applicable registration fee. Children and spouses who wish to attend the Welcome Reception must either be registered or purchase a reception ticket. Certified Clinicians eligible for Academy membership may not register under this category.